Inhaltsverzeichnis

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Introduction
13
PART I Basic Principles
21
1 Basic Principles and Legal Frameworks of SAP Data Archiving
23
1.1 Safeguarding Performance of SAP Systems
24
1.2 Information Lifecycle Management
26
1.2.1 Generating Data
27
1.2.2 Using Data
28
1.2.3 Completing Data Records
29
1.2.4 Retaining Data
30
1.2.5 Destroying Data
30
1.3 Archive Development Kit
33
1.4 Transactions and Processes
34
1.4.1 Transaction DB02: Determining the Database Size and Table Size
34
1.4.2 Transaction DB15: Determining Archiving Objects
37
1.4.3 Transaction TAANA: Performing Table Analyses
39
1.4.4 Transaction SARA: Managing Data Archiving
43
1.4.5 Transaction FILE: Defining Path Names and File Names
57
1.5 Legal Regulations
64
1.5.1 Data Archiving Laws for the United States
65
1.5.2 International Data Archiving Laws
68
1.6 Tools for Electronic Tax Audits
71
1.6.1 Extraction Using the Data Retention Tool (DART)
72
1.6.2 Audit Software from IDEA and ACL
82
1.7 Interfaces in the SAP Landscape
84
1.8 Parties and Organizations Involved
87
1.8.1 In-House Parties and Organizations
87
1.8.2 External Parties and Organizations
91
1.9 Summary
94
2 Storage Options for Archived Data
97
2.1 ArchiveLink Interface
99
2.1.1 Creating and Maintaining Content Repositories
103
2.1.2 Creating and Maintaining Document Types and Document Classes
108
2.1.3 Creating and Maintaining Links
109
2.2 WebDAV Interface
110
2.2.1 Metadata
110
2.2.2 Archive Hierarchy
111
2.3 Data Storage Locations
113
2.3.1 Storage in the Database
113
2.3.2 Storage in the File System
115
2.3.3 Storage in the Archive System
116
2.3.4 Using External Optical Storage Media
118
2.4 Cost Considerations
121
2.5 Recommendations for Storage Strategies
123
2.6 Summary
131
3 Access Options for Archived Data
133
3.1 Read Programs
133
3.2 Direct Access
138
3.3 Archive Information System
144
3.3.1 Archive Explorer
144
3.3.2 Status Management
149
3.3.3 Customizing
151
3.4 Document Relationship Browser
157
3.5 Print Lists
162
3.6 Third-Party Add-ons
164
3.6.1 PBS Transactions
165
3.6.2 Creating DART Extracts from Archive Files
166
3.6.3 Creating Structured Data from SAP Print Lists
166
3.7 Summary
167
PART II Implementing Data Archiving Projects
169
4 Developing a Data Archiving Strategy
171
4.1 Choosing the Right Time
171
4.1.1 Early Planning
172
4.1.2 Late Setup
176
4.2 Developing an Archiving Concept
185
4.2.1 Strategic Level
187
4.2.2 Operational Level
191
4.2.3 Conceptual Level
203
4.3 Summary
219
5 Planning Archiving Projects
221
5.1 Archiving Projects in Three Sample Industries
222
5.1.1 Automotive Industry
222
5.1.2 Chemical Industry
232
5.1.3 Energy Sector
247
5.2 Change Management and Communication
260
5.2.1 Preparing for the Change
261
5.2.2 Choosing the Right Means of Communication
265
5.3 Defining Decision-Makers
269
5.4 Creating a Project Plan and Schedule
272
5.4.1 Preparation
274
5.4.2 Technology
275
5.4.3 Concept per Country
276
5.4.4 Concept per Archiving Object
277
5.4.5 Support
278
5.5 Summary
279
6 Implementing Archiving Projects
281
6.1 Implementation Phase
281
6.1.1 Selecting the Right Archiving Objects
283
6.1.2 Hosting Kick-Off Workshops
287
6.2 Final Preparation
293
6.2.1 Preparing Archiving Objects
294
6.2.2 Archiving Data in a Test System
303
6.2.3 Testing Accesses and Interfaces
330
6.2.4 Obtaining Approvals
333
6.2.5 Documenting Results and Decisions
334
6.2.6 Creating Data Extracts in the Production System in Good Time
335
6.3 Go-Live and Support
340
6.3.1 Informing Users
340
6.3.2 Commencing Data Archiving in the Production System
345
6.3.3 Responding to Potential Support Requests
356
6.4 Summary
365
7 Managing Archiving Systems
367
7.1 System Analysis
368
7.1.1 Performance
369
7.1.2 Space
375
7.2 Communication
376
7.2.1 Recipients
377
7.2.2 Forms of Communication
379
7.3 Operation
381
7.3.1 Scheduling the Archiving Run in the SAP System
381
7.3.2 Managing Space in the SAP System
382
7.3.3 Managing Space for Storage
383
7.4 Monitoring
384
7.4.1 Monitoring the Archiving Run
384
7.4.2 Finding SAP Notes
385
7.4.3 Evaluating Support Packages
388
7.4.4 SAP Solution Manager
391
7.5 Documentation
392
7.5.1 Topics of Documentation
392
7.5.2 Storage Locations for the Documentation
397
7.5.3 Recommendations for Documentation
401
7.6 Summary
402
8 SAP Information Lifecycle Management
405
8.1 Setting Up SAP Information Lifecycle Management
406
8.2 Tasks of SAP Information Lifecycle Management
413
8.3 Archiving Data
417
8.3.1 Converting Existing Archive Files
418
8.3.2 New Write Programs for SAP ILM
420
8.3.3 Implementing Archiving
422
8.3.4 Creating Snapshots
422
8.3.5 Destroying Data
423
8.4 Using Retention Management
425
8.4.1 Securing Archiving Objects
430
8.4.2 Defining Retention and Residence Rules
432
8.4.3 Storing Data
447
8.5 Implementing System Shutdowns
448
8.5.1 Preparing a System Shutdown
450
8.5.2 Transferring Data from the Legacy System to the Retention Warehouse System
451
8.5.3 Evaluating Data
454
8.5.4 Destroying Data
461
8.6 Summary
461
9 Future of SAP Data Archiving
463
9.1 Development of Traditional SAP Data Archiving
464
9.1.1 Past
464
9.1.2 Today
465
9.1.3 Future
465
9.2 Development of Archiving Using SAP ILM
466
9.2.1 Past
466
9.2.2 Today
467
9.2.3 Future
467
9.3 Technological Trends
468
9.3.1 SAP HANA
469
9.3.2 Data Aging
470
9.3.3 Cloud Computing
476
9.3.4 Big Data
478
9.4 Summary
480
Appendices
483
A Transactions
485
A.1 Transactions for Analysis
485
A.2 Transactions for Customizing
485
A.3 Transactions for Data Extraction using DART
486
A.4 Transactions for Storage
486
A.5 Transactions for Administration
486
A.6 Transactions for Display
487
A.7 Transactions for Display in SAP IS-U
488
A.8 Transactions as Part of Data Aging
488
A.9 Transactions for SAP ILM
489
B Archiving Objects—Compact Overviews
491
B.1 Archiving Object BC_DBLOGS (Archiving of Changes to Customizing Tables)
491
B.2 Archiving Object BC_SBAL (Archiving Object for Application Log)
492
B.3 Archiving Object IDOC—Intermediate Document
492
B.4 Archiving Object WORKITEM (Work Items from the Workflow System)
493
B.5 Archiving Object CHANGEDOCU (Change Documents)
495
B.6 Archiving Object MM_ACCTIT (MM Subsequent Posting Data for Accounting Interface)
496
B.7 Archiving Object RL_TA (MM-WM Warehouse Management: Transport Requests)
497
B.8 Archiving Object FI_DOCUMNT (FI Documents)
498
B.9 Archiving Object MM_MATBEL (Material Documents)
500
B.10 Archiving Object LE_HU (Handling Units)
501
B.11 Archiving Object RV_LIKP (Deliveries)
503
B.12 Archiving Object SD_VBRK (Billing Documents)
504
B.13 Archiving Object SD_VBAK (Sales Documents)
505
B.14 Archiving Object MM_EINA (Purchasing Info Records)
506
B.15 Archiving Object MM_EBAN (Purchase Requisitions)
507
B.16 Archiving Object MM_EKKO (Purchasing Documents)
508
B.17 Archiving Object PM_ORDER (Service and Maintenance Orders)
509
B.18 Archiving Object PR_ORDER (Process Orders)
510
B.19 Archiving Object VEHICLE (Archiving of Vehicles VMS)
511
B.20 Archiving Object JITO_CALL (Just-in-Time Calls Outbound)
512
C Concept Template
513
D List of Abbreviations
517
E The Author
519
Index
521